conference organiser uk offering corporate event managements including exhibitions, conferences, team building activities, seminars, fun days, leadership development, congress and conventions 

Organizing Successful Events in Ten Easy Steps

8. The Night Before

This is the time for set-up. When booking the venue you should stipulate that you require access to the room/s the night before to set-up equipment, seating, static displays etc. The opportunity should also be taken to walk the audience arrangements and check thoroughly your requirements and timings with the venue conference manager. The night before is also a good time for presenter and master of ceremonies to rehearse.

Double check sight lines by sitting in various seats and ensure that all electrical leads are safely taped down.

By the way, please don't sit all the presenters on the stage - it does their nerves no good at all and distracts the audience. Likewise keep static displays containing anything but the most simple of messages out of eye-line.

Try and get a good night's sleep. Start later in the morning if the audience has to travel to get to the venue. Last thing, draw-up another checklist of things you need to do before the event starts, and relax.

Whether you are actively planning your event, or just looking for inspiration, please contact us by completing our Enquiry Form, or by E-mail or alternatively ring us on 0118 981 2500 for no obligation advice and information.